Module 8: Logging Harvest Data & Exporting GPS Tracks

If you didn’t track it, it didn’t happen. That’s how this works.

Data is how we stay organic certified, how we prove sustainability, how we know what’s been harvested and what’s still out there. It’s also how you get paid.

This module covers how to properly log your harvest records, generate your bag tags, and export your GPS tracks. No mystery here. It’s just doing it right.

Using ODK Collect / GIC Collect

This is your main data logging tool. Android users use ODK Collect. iPhone users use GIC Collect. Same forms, same system.

Once you harvest chaga at each tree, open the Field Collection Form.

It logs:

• GPS location
• Date
• Species
• Weight
• And a few other things we need for traceability

Once you fill it out, the system automatically uploads the data into a our server once youre back in cell service

This form takes 30-60 seconds each tree and allows us to track valuable data to manage forest inventory  levels and notify you when your location is harvestable again.

Logging Field Scout Forms

Didn’t harvest it? Still worth logging.

If you find a piece of chaga that’s:

• Too small (under 2 lbs)
• Too high to reach
• Unsafe to access

Open the Field Scout Form. Record what you found, tag the location, and move on.

Here’s the upside: if someone else harvests it later, you get a cut. Data equity. That’s how we keep people motivated to scout responsibly.  You’ll be notified first that the forest is ready to harvest again but if you’re not avialble, we send you 15% of the pay when we provide the data to itger harvesters so it passive income for you

It’s better for the forest, better for the harvester, and ensures nothing gets taken before it’s ready.

[FULL SCOUT FORM DEMO]

Sanitation Logs this log is now built into the Log product form at day end to ensure they have to complete it in order to get paid.

Every day before heading out, complete the Daily Sanitation Log in ODK/GIC. This confirms that your tools, bins, and hands are clean before harvesting.

It’s part of staying compliant with food safety and organic standards. 

[FULL SANITATION LOG DEMO]

Exporting GPS Tracks from Avenz into ODK / GIC , Garmin and Drive (ill write out these details once you approve the first set i sent over

You’ll track your GPS route using Avenza Maps while in the field. At the end of the day, you need to export that track into Garmin Explore.

Here’s how:

1. Stop tracking in Avenza
2. Save your track
3. Export it as a layer
4. Upload that layer into your Garmin Explore account

Name the file: FirstnameLastname_DATE

Example: JordanBenoit_04APR25

That file gets saved under your Garmin Explore account and can be shared with your team. It shows where you’ve been, what ground has been covered, and avoids overlap. It also proves your effort if there’s ever a question.

If the track isn’t there, we have no proof of where you were. No data, no pay.

[FULL GPS TRACKS FROM AVENZA EXPORT DEMO]

Using Google Drive or Shared Folders

We’ll give you shared folders (Google Drive or Dropbox) to submit certain backups if needed. Always double-check what goes where and label everything clearly. Use your name and the date. Don’t send in something called finalfinal_realdraft2.gpx.

Clean labeling makes everyone’s job easier—including yours when it comes time to get paid.

Summary of Tools You’ll Use in This Module

• ODK Collect / GIC Collect: Log field collections, field scout forms, and sanitation
• Avenza: Record and export your daily GPS tracks
• Garmin Explore: Store and manage tracks, name them properly
• Google Drive: Backup storage and team visibility

Quick Hit Recap – Module 8

• Log every harvest using the Field Collection Form in ODK/GIC
• Each form generates a record number — that number goes on your bag tag
• Format your tags: initials, date, species, weight (e.g., CM31JAN24CH 55.2 lbs)
• No record number, no payout
• Use the Field Scout Form when you leave product behind — and you’ll get paid if it’s harvested later
• Daily sanitation logs are mandatory — clean tools, clean hands, clean bins
• Track your path in Avenza and export that track at the end of the day
• Upload tracks to Garmin Explore with the correct file name (FirstnameLastname_DATE)
• Double-check your data before submitting
• Be clear, be accurate, be professional